How to set up a zoom meeting via whatsapp


How to Send Zoom Invite on WhatsApp

Aren’t you tired of manually sending the Zoom invite on WhatsApp for every new registrant?

Well if yes then you can follow the simple step by step procedure given in this blog to bring automation in sending Zoom meeting invites on WhatsApp. We’ll use Pabbly Connect to integrate Zoom and WhatsApp as it won’t require any coding or programming.

Pabbly Connect is an affordable integration & automation tool that can help you bring automation to your manual & repetitive work by integrating multiple services together and share data in real-time. Most importantly, this would be a one-time setup and after that, every invite will be sent automatically.

Why Choose This Method Of Integration?

In contrast with other integration services-

  • Pabbly Connect does not charge you for its in-built apps like filters, Iterator, Router, Data transformer and more
  • Create “Unlimited Workflows” and smoothly define multiple tasks for each action
  • As compared to other services which offer 750 tasks at $24. 99, Pabbly Connect offers 50000 tasks in the starter plan of $29 itself
  • Unlike Zapier, there’s no restriction on features. Get access to advanced features even in the basic plan
  • Try before you buy! Before spending your money, you can actually signup & try out the working of Pabbly Connect for FREE

Sign Up To Pabbly Connect  

First, let’s discuss Zoom and WhatsApp a little, Zoom is a cloud-based video communications app used for virtual conferencing (video/audio), webinars, live chats, screen-sharing etc. Whereas, WhatsApp is a messenger application by Facebook.

By integrating Zoom with WhatsApp I’m going to send the Zoom invite on WhatsApp automatically. This way, whenever a new registration happens on Zoom an invite will be sent on the registered WhatsApp number instantly.

Also, do have a look at the video tutorial available below for this particular automation.

Moreover, I’ve also attached a template for the integration, it can help you get started more quickly. Simply, click on the image below to use this workflow. Further, you can also go to the Pabbly Connect Marketplace to search for more integrations & apps.

Now, buckle up and discover the Zoom and WhatsApp integration.

How to Send Zoom Invite on WhatsApp (step by step)

1. Sign up to Pabbly Connect

2. Access Pabbly Connect

3. Create a Workflow

4. Setting Trigger

5. Connecting to Zoom

6. Test the Response

7. Add Data Transformer

8. Setting Action

9. Connecting to Chat API

10. Check Response

Step 1: Sign up to Pabbly Connect

Begin the procedure to send Zoom invite on WhatsApp automatically by visiting the Pabbly Connect website. Click on the ‘Sign-Up Free‘ button available on the top-right corner of the home page. Next, either use your existing Gmail credentials to make a direct sign-up or simply make registration by filling the form provided.

Try Pabbly Connect for FREE

Step 2: Access Pabbly Connect

After logging in, click on the ‘Access Now’ button of the service ‘Connect’ amongst all the Pabbly applications.

Step 3: Workflow for Zoom and WhatsApp Integration

(a) Start with a New Workflow

Further, start with creating a workflow for Zoom to WhatsApp integration & to do this click the ‘Create Workflow’ button available on the top-right corner of the dashboard.

(b) Name the Workflow

Now, name the workflow in the window that pops up as per the integration or use-case (for instance: Zoom To WhatsApp, Zoom integration etc). Lastly, click on the ‘Create’ button.

Step 4: Setting Trigger for Zoom to WhatsApp Integration

For trigger set up, you’ll need to set up a trigger condition on the new Zoom registrant entry and then its respective action using Pabbly Connect.

(a) Select Application you want to integrate

After naming the workflow, a page will open up bearing the trigger window settings.

Pick the ‘Zoom’ app from the ‘Choose App’ drop-down choices.

(b) Select Event & Copy the Webhook URL

Select the event as ‘Configure Webhook’ & then click on ‘Copy’.

Step 5: Connecting Zoom to Pabbly Connect

(a) Go to Zoom Account Integrations

To connect Zoom with Pabbly connect, log in to your Zoom account. Then, click on the ‘Advanced’ option present in the left verticle menu.

After that, click on ‘Integration’.

(b) Go to Zoom App Marketplace

Next, click on the ‘Go to App Marketplace’ button.

Also, click on ‘Agree’, when a Zoom term of use dialogue box opens up.

(c) Click on Build App

On the next page, click on the ‘Develop’ option available on the top horizontal menu.

Then, select the ‘Build App’ option from the drop-down menu that opens next.

Again, if the Zoom – Terms of Use dialogue open up click on ‘Agree’.

(d) Click on ‘Create’ Under JWT App Type

Next, click on the ‘Create’ button available under the ‘JWT’ app type.

Then, name the App as per your choice in the ‘Create a JWT App’ window that opens up such as Zoom App, Starfield Tutorial etc.

(e) Add Basic Information of the App

Add all the required information for the created app and then click on ‘Continue’.

(f) Add Event

Next, click on ‘Feature’ from the menu and then toggle the ‘Event Subscription’ option.

Lastly, click on ‘Add new event subscription’.

(g) Paste the Webhook URL & Add Event

Now, name the subscription and paste the copied webhook URL.

Then, click on ‘Add Events’.

(h) Select Event


Select the ‘Meeting Registration has been created’ option from the Event Type – ‘Meeting’. Then, click on ‘Done’.

(I) Save the Zoom Event Settings

Lastly, click on ‘Save’ and then click on the ‘Continue’ button in the next window.

Make sure to confirm the setup success after looking at the ‘Your App is Activated on the account’ message.

Step 6: Test the Response in Pabbly Connect Dashboard

As we can see, we are done setting up the trigger for the Zoom and WhatsApp integration. So, let’s test the Zoom trigger by adding a test registrant.

(a) Capture Webhook Response

The first thing to do is, click on the ‘Capture Webhook Response’ button available in the Pabbly Connect trigger window.

(b) Go to Zoom Meetings

Now, go back to your Zoom account and create a meeting registration. For this, go to the ‘Meetings’ option from your Zoom account’s menu. Then. go to the ‘Upcoming’ tab under meeting options available in the horizontal menu available.

(c) Schedule a Meeting

Then, click on the ‘Schedule a Meeting’ button under the Upcoming meetings.

(d) Add the Meeting Details

Next, enter all the required details to make a registration such as Topic, When, Duration, Time Zone etc.

(e) Save the Meeting Details

Toggle the Host and Participants option to ‘On’ and click on ‘Save’.

(f) Click on the Registration Link

Now, click on the ‘Registration Link’.

On the registration form, you’ll see there are only a limited number of fields.

And as we want to send an invite on WhatsApp hence the phone number is a must.

So, we’ll simply add some more fields to the registration form.

(g) Edit the Zoom Registration Form

Now, go back to your Zoom registration form, scroll down to the bottom of the page and click on ‘Edit’.

(h) Go to Questions & Check Form Fields

In the window that pops up next, click on the ‘Questions’ option.

Then, select all the required fields for your registration form such as ‘Phone’.

Also, mark it as ‘Required’, so that a registrant can not leave it blank.

Lastly, click on ‘Save All’.

(i) Register on Zoom

Fill in all the details in the registration form and then click on ‘Register’.

(j) Check and Save Trigger API Response

Check the trigger API response and click on ‘Save’.

Step 7: Add Data Transformer

This is an advance step, as in the next step when we’ll be performing the action step, it will ask for an encoded URL.

(a) Select Application you want to Integrate

Select the Choose App field as ‘Data Transformer by Pabbly’ and the action event as ‘Base64 Encode’. Then, click on ‘Connect’.

(b) Map Join URL

Place your cursor in the field named ‘Data’ and search as well as map the join URL gathered from the trigger response.

After mapping the URL, click on the ‘Save & Send Test Request’ button.

Lastly, check the response status as ‘Success’.

Step 8: Setting Action for Zoom to WhatsApp Integration

Now, as we have gathered all the data from Zoom. We can proceed to use this data to perform our WhatsApp action. After that, the link will be sent automatically. We can not send bulk message directly so I’m using Chat API to accomplish this.

(a) Select Application you want to Integrate

Click on the plus button available next to your Zoom trigger window.

Select the app to integrate here as ‘Chat API’.

(b) Select Event & Connect with Chat API

Next, select the event as ‘Send Link’.

Lastly, click the ‘Connect’ button.

Step 9: Connecting Chat API to Pabbly Connect

Our next step is to connect Chat API with Pabbly Connect. For this first, log in to your Chat API account.

(a) Copy API URL & Token

After logging into your Chat API account, your API URL & token will be visible. Simply, copy this API URL & token one by one.

(b) Paste the Copied Chat API URL & Token

Next, paste the copied API URL & token in the connection window. Finally, click on ‘Save’.

(c) Map Fields & Send Test Request

After establishing a connection successfully, you’ll see fields like phone number and message. Map the gathered trigger API response within these fields.

Similarly, you can also map the message field. Also, you can use a combination of the response values and plain text to draft a message.

Further, click on the ‘Save & Send Test Request’ button to send the message.

(d) Check & Save Response

Certainly, you can check the Chat API’s response in the action window. And, if there is some error while sending the data then the window will start showing you an error.

Finally, save the action API’s response.

Step 10: Check Response in WhatsApp

Lastly, check the WhatsApp message on the mentioned phone number.

Conclusion –

This was all about ‘How to send Zoom invite on WhatsApp’. Consequently, after completing the step by step procedure, you will end up sending meeting invites from Zoom to WhatsApp automatically.

Until then, you can grab Pabbly Connect for FREE with all its premium features to automate routine tasks.

Further, leave your queries in the comment section below about this automation.

You May Also Like to Read:
  • How to Add Zoom Registrants to Google Sheets
  • Zapier Alternatives
  • How to Send Examination Results on WhatsApp from Google Sheets
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How to invite Zoom meetings via WhatsApp?

by Abdullah Sam

Zoom is a platform that allows its users to hold conferences, organize classes and chat virtually through live video .  To enter a Zoom class or conference requires sharing an invitation link to participants.

Index(  )

  1. How to share a Zoom invitation in the WhatsApp application?
    1. Before the meeting
    2. During the meeting
  2. What other ways can you invite to a meeting in Zoom?
    1. With Messenger
    2. From Gmail
    3. In text messages
  3. Where is a meeting link displayed in Zoom?

How to share a Zoom invitation in the WhatsApp application?

To access the conference or Zoom class, an invitation is required that can be sent to the participants through WhatsApp, to do so you must open the Zoom application and log in with the email and password corresponding to your account and copy the link of the meeting to be able to send it to the participants, who join by entering the link.

Before the meeting

When entering the Zoom application you must enter the option ‘meetings’ at the bottom and then select the option ‘send invitation’ at the top of the screen, you will see that a list is displayed with the options to send the invitation and you will select ‘copy to clipboard’.

By having the meeting link copied, you can paste it into a private or public message . Access WhatsApp and paste this link in the chat bar of the person you are going to invite and send it. The person will be able to enter the link and participate in the Zoom meeting according to the start time.

During the meeting

If the Zoom meeting has already started and you want to send an invitation to a participant, you must enter the ‘participants’ option and thus see who are in the meeting, you will see in the lower left the ‘invite’ option that if you press it will give you again a list of means by which to send the invitation link to participants that you want to add to the meeting.

What other ways can you invite to a meeting in Zoom?

To invite someone to join Zoom, you must share the meeting link, which shows the meeting details and in some cases a password to access the meeting. If you are sending the invitation during the meeting, the message will show only the invitation link .

With Messenger

The Zoom meeting invitation link can also be sent via Messenger in case the person does not have the WhatsApp service. To do this you must access the Zoom application and enter ‘meetings’ , then select the option to ‘send invitation’, select ‘Messenger’ and then select the Messenger contact to which you are going to add to the meeting.

From Gmail

You can send the invitation link to participate in the Zoom meeting through the Gmail messaging service, for this you must enter the Zoom application and enter ‘meetings’, then select ‘send invitation’ and select the option ‘Gmail’ , which will take you to the Gmail platform to compose an email and you will have to enter the recipient’s email to send .

In text messages

To share the meeting link to a Zoom meeting through text messages, you must enter the Zoom application and enter the ‘meetings’ section and then select ‘send invitation’ and select the option ‘messages’ , then choose the recipient and send.

When sending an invitation link to participate in a Zoom meeting, you must bear in mind that if the invitation is sent previously to the scheduled meeting , it will be done through the ‘meetings’ section, more if the meeting is in progress you must enter the option ‘participants’ and then ‘invite’, which will show you the options to send the link.

Where is a meeting link displayed in Zoom?

In the ‘meetings’ section we will see the option ‘send invitation’ and then a list of media options through which to send the link, the last option is ‘copy link to clipboard’ , in this way you can paste the link in a box text (some conversation or some note), this way you can see the meeting link.

If the meeting is in progress, we must enter the ‘participants’ section and then ‘invite’, which will show a list of ways to send the link together with the option to ‘copy to clipboard’ and by pasting the link you will be able to view it.

by Abdullah Sam
I’m a teacher, researcher and writer. I write about study subjects to improve the learning of college and university students. I write top Quality study notes Mostly, Tech, Games, Education, And Solutions/Tips and Tricks. I am a person who helps students to acquire knowledge, competence or virtue.

How to create a Zoom meeting on PC and Smartphone

How to use the Zoom video conference software on PC and phone? Run the application, log in with your account and click on the icon with the video camera "New Conference". Turn on audio and video, open the Participants panel, and send invitations to an online meeting.

How to create a conference on a computer

1. Click the Zoom icon on the desktop or launch the program from the Windows Start menu.

2. Click on the white "Log in" button.

3. Enter the E-mail and password you specified during registration in the application and click "Login".

If you don't have a Zoom account, click the "Sign up for free" link at the bottom right or sign in with your Google or Facebook account.

4. Click on the left icon with the house to go to the main screen of the Zoom meeting client.

5. Click the orange video camera icon to create an instant conference.

6. A window will open with information about the upcoming online meeting. The meeting application will display the host, password, numeric password, invitation URL, and participant ID.

7. After a few seconds, a pop-up window will appear and the conference client will ask you to check the operation of the microphone and speaker. If you are sure that everything is in order with the equipment, click on the blue button “Login using computer sound”. If in doubt, click on the "Check speaker and microphone" link.

8. To enable video broadcasting, click on the video camera icon second from the left.

 If you want to configure the video settings before turning on the camcorder, click on the arrow to the right of the icon and click on the menu item "Video Settings". If an external camera is connected to the laptop, select the preferred device. If your internet connection speed is over 5 Mbps, turn on HD mode. Activate the "Tweak My Look" feature if you want to freshen up your appearance. 

Don't want to have an online meeting from your apartment or office? Click on the arrow and click on the "Select Virtual Background" menu item. Use one of the suggested images or click on the plus icon and upload an image from your computer.

9. Click the red End button at the bottom right to end the online meeting.

10. Click the End Meeting for All button to confirm the end of the meeting.

How to invite participants to your Zoom meeting

Now is the time to invite participants to your Zoom meeting. To open the Members panel and send invitations, click the Manage Members icon.

Click the Invite button in the Members panel at the bottom left.

Developer Zoom Video Communications, Inc. provided four ways to send an invitation. Let's talk about each so that the user chooses the most suitable one.

1. Click the "Copy URL" button and send an invitation via messenger or email.

 The seminar organizer can simplify the invitation of participants and immediately send an invitation in the messenger. To have the Zoom video conferencing application automatically copy the workshop invitation link to the clipboard, select the "Automatically copy invitation URL after the meeting starts" checkbox in the "General" tab of the "Settings" section. 

2. Click "Copy invitation" and send a message to Telegram, WhatsApp, Viber, Skype or E-mail.

The invitation contains the now familiar link to the event, as well as the conference ID and password. Connecting by link is preferable because the user does not need to enter an identifier and a cipher. To instantly connect to a webinar, simply click on the URL in the messenger or email.

3. Invite a verified external contact. Click on the recipient's name and click on the non-blue "Invite" button in the lower right corner.

 The invited participant's device rings. To connect to the online meeting, click on the blue "Accept" button. 
The method only works for verified external contacts who have launched the video conferencing platform and are authorized in the application. Offline recipients will not be able to receive the call and connect to the seminar. Invite contacts not added to Zoom by clicking on the "Copy URL" and "Copy Invitation" buttons.

4. Send an invitation to an online meeting by e-mail. Click on the "Email" tab. mail" at the top of the screen. On the tab that opens, click on one of the three icons: Default Email, Gmail, or Yahoo Mail.

Clicking on the "Default Email" icon will load the mail client installed on the PC. For Windows users, Microsoft Outlook will be enabled. Clicking on the "Gmail" icon will open the Google account authorization page in the browser to access the popular email service. If you are using Google mail, please choose this option. Clicking on the "Yahoo Mail" icon will prompt you to sign in to your Yahoo account. Yahoo Mail is not popular with Russian users, and the right icon will not be useful to you.

How to invite to a conference without going to the "Participants" section

The developers have provided the possibility of inviting to a conference bypassing the "Participants" section.

1. If you have turned on the video broadcast, click on the "i" icon at the top left.

2. In the context menu, click the "Copy URL" link to copy the invitation link to the clipboard. The system will notify you that the link has been copied.

3. Send an invitation in a messenger or by E-mail.

4. If you haven't turned on the video yet, click on the "Invite other participants" icon with a little man. The conference client will load a user-familiar window for choosing a convenient invitation method.

If the video is streaming, but you want to send out invitations via the above method, click the "Stop video" icon, click the "Invite other participants" icon to send invitations and resume broadcasting.

How to set up a Zoom meeting

After receiving an invitation, the person confirms participation in the online meeting and enters the waiting room. To manage the members of the conference, activate the "Participants" panel by clicking on the icon of the same name. Let's describe the functions available to the organizer from the "Participants" panel.

1. To confirm membership and remove the user from the lounge, click on the blue "Accept" button to the right of the name. To cancel, click on the red "Delete" link.

2. To mute a participant, click the blue Mute button to the right of the name.

3. Click the "More" button and call the context menu for managing conference participants. Let's describe the menu items in the question-answer format.

  • How do I exchange text messages with a recipient? Click on "Chat".
  • How do I stop a participant's streaming video? Click Stop Video.

To turn on the video, select the menu item "Ask to turn on the video" and wait for confirmation on the part of the participant.
  • How do I change the conference host? Click "Make Host".
  • How do I come up with a participant nickname? Click "Rename".
  • How to return a person to the waiting room? Click "Move to Lounge".
  • How do I force a participant to leave the conference? Click "Delete".
  • How do I report a workshop participant to a Zoom Video Communications, Inc. developer? Click "Complain", mark the violation with a checkmark and click on the "Submit" button.

all sound." Click "Yes" in the pop-up window.

5. Manage all seminar participants via the context menu. To display the menu, click on the three dots in the lower right corner of the screen. To change the settings, check and uncheck the boxes to the left of the item names.

6. To close the "Participants" panel, click on the arrow in the upper left corner of the panel and select the "Close" item with a cross.

How to Enable Zoom PC Screen Sharing

1. Click the light green Screen Sharing icon.

2. Select the sharing mode: the host's entire screen, one of the open programs, or a whiteboard that allows participants to take notes together.

3. Click the blue Share button at the bottom right.

In Screen mode, users see all the programs that are open on the host's computer. In single program demo mode, only the selected application is shown to participants. For example, you've shared a Microsoft PowerPoint presentation, and you're discreetly reading slide clarifications from a Microsoft Word document. Users see only the PowerPoint presentation and are unaware that other programs are running on the host's computer.
 The "Message Board" mode allows the participant to jointly create text and graphic content and save the document on a computer. To save the virtual whiteboard, click on the "Save" icon on the far right. 

4. Click the red Stop Screen Sharing button to stop screen sharing.

How to chat in a group chat

1. Click the Chat icon.

2. Expand the "To" pop-up menu and select the participants in the conversation. By default, all conference participants communicate in the chat.

3. Write messages and send files. To send a file, click on the word "File" and choose where to upload the document: from the user's computer or from external storage Google Drive or Microsoft OneDrive.

4. Click the three dots at the bottom right and configure the chat settings.

5. To exit Chat mode, expand the list in the upper left part of the window and click Close.

How to Record a Zoom Conference

1. Click the Record icon.

2. The video conferencing application starts recording the online meeting. Click on the "Pause" icon to stop recording temporarily, and click on the "Stop Recording" icon to stop recording completely.

3. After recording is stopped, the conference client will save a temporary video file.

4. When the host finishes the event, the file will be converted to .mp4 format.

5. The program will create a child directory in the “zoom” folder and open it in the Windows Explorer window with today's date and the name of the organizer in the title. The conference client will place the .mp4 video file and the .m4a and .m3u audio files in the directory.

Listen to the audio recording of the seminar in your car radio or MP3 player on your way to work or college.

How to create an online Zoom meeting on a smartphone

1. Click on the meeting client icon.

2. Click Login.

3. Enter the e-mail and password that you set when registering with Zoom.

4. Click the blue Sign In button.

If you don't remember your password, follow the "Forgot your password" link and recover the secret code using your email address.

5. The program's main screen will load.

6. To create a conference, click on the left orange video camera icon.

7. Click the Start Conference button, do not change the position of the sliders.

8. You have successfully connected to the seminar. Organizer video and audio on your smartphone are turned on by default.

9. To end the webinar, click the red End link in the top right. To confirm your intentions, click on the bright "End conference for everyone" button.

How to invite to a conference from a smartphone

1. Click on the “Participants” icon.

If the icons are not displayed, tap on the phone screen.

2. Click the "Invite" button in the lower left corner.

3. In the pop-up window, select the method of sending: via SMS, Gmail, Zoom contacts, invitation link.

 Zoom contacts can only invite users who have accepted the contact request. If you are holding a seminar with a large number of strangers, send out an invitation by E-mail or send an invitation link in a messenger. 

4. The user clicks on the link and enters the waiting room.

5. Click "Accept" to move the new member from the lobby to the online meeting.

Managing conference participants from a smartphone

1. To go to managing participants, click on the icon with the same name with people.

2. Click on the name of one of the participants.

3. A context menu will appear on the phone screen. What can the organizer do?

  • Mute/unmute the participant's microphone.
  • Start a chat conversation.
  • Make a person an organizer.
  • Disable video broadcast.
  • Rename member.
  • Allow/prohibit recording an online meeting.
  • Return the person to the waiting room.
  • Remove a user from a conference.

4. Turn the sound on and off for all participants at once.

5. To exit the Members section, click Close at the top left.

How to set up a conference call from a

phone 1. Click the microphone icon to turn the sound on or off.

2. Click the camera icon to enable or disable video.

3. Click the green Screen Sharing icon to share a photo, a web site open in your browser, a document on your phone, or in the cloud.

The bottom menu item Share Message Board allows meeting participants to work together to create text and graphics content.

4. Click the Stop Screen Sharing icon to stop sharing the smartphone screen.

5. Click the Details icon with three dots to applaud, mute, start a chat, or go to meeting settings.

Instructions: how to organize a group call on WhatsApp

Continuation of the story from

Media news2

Stories

Stories

Anna Polyakova

Editor (RB)

Anna Polyakova

WhatsApp allows you to hold small video conferences for up to four people. This service compares favorably with FaceTime by its availability on both iOS and Android, and from Zoom by the presence of end-to-end encryption. How to set up a group call on WhatsApp.

Anna Polyakova

From the "Calls" section

  • Go to the "Calls" section and press the button with the handset and the plus sign.
  • Press New Group Call
  • This will open your contact list. You can find the people you need by entering their names in the search box at the top of the screen. To add a person to a call, click on their name.
  • Then press the camera button to start a video call or the handset button to start an audio call. During a WhatsApp group call, you cannot change a video call to an audio call and vice versa, so decide in advance which option is preferable for you.

From a group chat

  • Go to the "Chats" section and open the desired group chat.
  • Press the handset button with the plus sign.
  • This will open the list of chat participants. To add a person to a call, click on their name.
  • Then press the camera button to start a video call or the handset button to start an audio call.

WhatsApp is now releasing an update that will allow you to initiate calls directly from group chats of up to four people. Right in the conversation, buttons will appear to start a video or audio call without intermediate steps. WhatsApp says that this feature is not yet available to all users.

From a one-on-one conversation

  • Go to the "Chats" section and open a chat with the right person.
  • Next, press the camera button to start a video call, or the handset button to start an audio call.
  • After starting a one-on-one conversation, you can add one or two more participants to it by clicking on the button with the silhouette of a person and a plus sign.
  • This action will open your contact list. You can find people using the search bar at the top of the screen. To add a person to a call, click on their name.
  • You may then see a pop-up asking if you really want to add this person to the video conference. To confirm your decision, click Add.

Source.

Photo: The Verge

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