How to share zoom recording on whatsapp

How To Share A Recorded Zoom Meeting Securely In The Cloud

With more collaboration taking place over Zoom today, you might be wondering how to record your Zoom meetings so you have an easy way to revisit important conversations, decisions, action items, and more.

If you’re the meeting host, you can simply press record in Zoom. If you’re not the meeting host, you can still record Zoom meetings with a free screen recorder.

After you record a Zoom meeting, you might want to share it with your colleagues who attended, or perhaps those who couldn’t make it. And you’ve probably got a few questions, such as:

How do I locate my Zoom recording?
Can I email a Zoom recording to people?
Do I need to upload it somewhere else to share it?
Will they need to download the recording?
How do I make sure it’s shared securely?

The answers differ depending on whether you are sharing a Local Recording or a Cloud Recording. Free Zoom accounts will only have the ability to record to a local computer, while paid Zoom subscriptions will have cloud recording automatically enabled.

We walk you through both ways to share Zoom meeting recordings below — and then show you another solution for sharing Zoom recordings that automates many of the steps required for sharing videos, making it easier for everyone at your organization to share important information efficiently simply by clicking record at the start of a Zoom meeting.

How to Share a Local Zoom Recording

With Zoom’s Local Recording, you’ll need to locate the video file that saved to your computer and upload it for sharing. This is what your workflow looks like:

Step 1: Find your meeting recordings through your Zoom client: Go to Meetings, then click the Recorded tab.
Step 2: Select the meeting you want to share and click Open, to open the folder where your video file (mp4) is saved on your computer.
Step 3: Upload the mp4 to a cloud storage or video streaming site, such as Dropbox, Google Drive, or YouTube.
Step 4: Ensure your video is unshared or stored in a private folder, consider adding password protection, and share the link with your colleagues, who will either download the mp4 or stream the video depending on the service you used to host it.

How to Share a Zoom Cloud Recording

If you or your organization has a Zoom subscription that includes Cloud Recording, you can skip the uploading step and share directly from the Zoom cloud — but you’ll still need to check your privacy settings.

Step 1: Log into your Zoom account and select Recordings on the right side of the screen.
Step 2: Click Share… next to the recording you want to share and then click the button next to “Internally” (as shown in the adjacent image) so the video isn’t publicly available. For extra protection, you can also add a password.
Step 3: Copy the Zoom cloud recording link and paste it into an email or your corporate messaging app to share it with your colleague(s).

There has to be an easier way, right?

These are both fairly reasonable processes if you’re occasionally recording and sharing Zoom sessions. Though these workflows start to eat up a lot of productive time as they are done more frequently, or as they happen more often across an entire organization.

A recent survey conducted by Panopto and the Project Management Institute showed that 30% of people already record their meetings. That’s a rather significant number of meeting videos being produced — in a company with 1,000 employees, 30% of people recording just one of their meetings a week will generate 300 meeting recordings every week. With many more teams now working fully remotely and people also working around other pandemic-related disruptions at home, even more meetings are being recorded and shared to support the continuity of work in this new environment.

Related Reading: Modernizing The Meeting Room, 3 BIG Trends

The problem is, Zoom on its own doesn’t include the tools that help organizations, teams, and individual contributors get the maximum value from their recorded meetings.

Recording the meeting is the easy part! Finding and extracting the information inside past recordings, as well as sharing recordings, is still exceedingly difficult. All of the time and resources expended on these tasks can easily offset any potential business gains from simply having an exact record of the meeting.

After the Meeting Ends

Just as live video conferencing supports real-time productivity and collaboration, recording and sharing those virtual meetings similarly supports productivity and collaboration after the meeting ends — far better than notes or anyone’s memory of the meeting could.

But meeting recordings need to be easy to find, easy to share, easy to watch, and easy to search so that people within your organization can access the information archived inside as efficiently as possible. With Zoom, alone, the most efficient post-meeting workflows that support productivity and collaboration can’t be fully automated. And its search features only allow you to search within your personal library of meeting recordings.

All of that sensitive business information inside your meeting recordings still has to be secured, too. Zoom does allow you to restrict sharing only to users within your organization, but you may not want everyone to have viewing permissions enabled for some meeting recordings. What’s more, hosting and sharing cloud recordings through Zoom does present some risk, and may not meet the security requirements of every organization.

Zoom Videos Exposed: When ‘Secure’ Isn’t Secure Enough

The Washington Post recently reported more than 15,000 of Zoom’s customers’ recorded video calls could be found on open cloud storage spaces, YouTube, and Vimeo. While Zoom does offer private cloud hosting and password-protected sharing features to paid subscribers, administrator controls over cloud recordings are limited, which introduces enough room for user error to create a sizable security risk when it comes to sensitive meeting recording assets.

Here are 3 ways your Zoom videos could end up exposed online:

When recordings are set to expire or an account is approaching its allotted cloud storage capacity, individual users may download and then share their meeting recordings through other, less secure, means.
If individual users don’t enable the right settings to secure their Zoom cloud recordings, they open the door to potential unauthorized views, downloads, and shares that you may never know about.
Anyone who downloads a Zoom cloud recording to their local drive can then share it however they please, with whomever they please.

Zoom is a great tool for holding and recording meetings. But most organizations need additional support for managing and sharing on-demand video recordings.

A More Productive Solution For Sharing Zoom Recordings Securely

Panopto’s video management system is like a private internal YouTube for your business, but better. And when integrated with Zoom, you have a complete, secure, and scalable solution for video collaboration and productivity.

With Panopto, every Zoom recording can be uploaded automatically to your organization’s secure video library where you get powerful administrator controls that enable you to do the following:

Manage user permissions and sharing restrictions for meeting recordings across teams and the entire organization
Set your own content retention policies and availability windows for meeting recordings
Know exactly who has watched what with detailed video analytics down to the user level
Auto-share meeting recordings with meeting participants immediately following the meeting without any action from employees or the meeting host

Here’s what else your organization can do when you integrate Panopto with Zoom:

Secure and Scale Video Hosting with Unlimited, Long-Term Cloud Storage

Moreover, with Panopto there are no limits on how long your videos will be stored or how many videos you can upload to your library. Whether you’re recording just a few select meetings or every single one, Panopto gives you space for them all, without adding costs. And all your Zoom recordings that are uploaded to Panopto are set to private by default, so you don’t have to worry about sensitive information getting out.

Edit, Transcribe, and Search Zoom Recordings

Panopto includes an online video editor so you can cut out off-topic sections in the middle, trim dead time from the ends, and even splice together multiple Zoom meeting recordings.

Panopto also automatically transcribes every word spoken aloud and indexes every word shown on-screen in the Zoom meetings uploaded to your library with our AI-powered video search engine called Smart Search. That means that you and your colleagues can find any Zoom recording you have access to in your organization’s entire library and jump to the exact moment where a specific topic is discussed — without having to hunt and peck through the full video.

Your teams can also search for and share your Zoom recordings securely with each other easily through Slack using Panopto’s new Slack App.

Collaborate Inside Zoom Meeting Recordings

Panopto captures every detail from the original meeting in full HD and offers a unique multi-stream viewing experience that shows more than just picture-in-picture. Viewers can see the speaker view next to the presenter’s screen share, as well as the gallery view and chat messages from the meeting, which means that they can see the meeting exactly as it happened even if they couldn’t be there. Panopto’s interactive video player also enables teams to collaborate inside the video player through time-stamped comments and discussions, so no one has to create a new document or send another email.

Watch a meeting captured and shared with Panopto’s Zoom integration below. Click here to watch in full-screen.

Zoom Without Limits!

With unlimited, centralized storage and permissioning managed at scale, Zoom recordings can be shared securely through Panopto with just a few clicks (or none at all) and watched from anywhere on any device — without downloading anything.

Ultimately, Panopto helps your organization get more value from both your live meetings and the recordings that document them by making it easier for employees to access and utilize the information stored inside Zoom recordings as needed.

Want to learn more about how Panopto and Zoom work together to make recording and sharing meetings more efficient and your teams more productive?

Schedule a Panopto demo

Our team will contact you promptly to answer questions and schedule you for a demonstration and a free trial of our video platform.

Get started now!

So You’ve Made a Zoom Recording…Now What?

How Tos, Meeting & Chat

Recording a Zoom Meeting has lots of benefits for you and your audience. You can easily return to your recording to review action items from your call or share the video with those who weren’t present during the meeting. You can also repurpose recordings to create on-demand content for your website or intranet.

See our video for a quick refresher on how to record a meeting on Zoom. Depending on your account, you’ll have different options available for recording:

Local recording is available to all Zoom users. Your recording file will be saved to your local computer’s hard drive.
Cloud recording, enabled on all paid accounts, saves your recording to the Zoom Cloud where it can be viewed, shared, and downloaded.

Both Zoom cloud recordings and local recordings provide high-quality MP4 (video and audio) and M4A (audio only) files.

Where to find your Zoom recording

Before you do anything, you need to find your recording file!

Cloud recordings take some time to process, so we’ll send you an email notification when yours is available. Click the host link in your email to view and manage your recording, or share it with others using the “Share recording with viewers” link.

You can also find links to all your recordings on the Zoom desktop client by clicking the Meetings tab, then the Recorded tab at the top of the left panel. You’ll see a list of all the past meetings you’ve recorded locally and to the cloud, and you can select the meeting you want to view.

Once you have your recording, here are a few things you can do to get it into tip-top shape and share it with others.

Edit your recording

You don’t need to edit your meeting recording, but it can help to create a more polished or succinct final product. So don’t worry about the awkward couple of seconds at the beginning when you’re saying, “Well, let’s wait a few more minutes before we get started…” — you can always cut that part out!

If you’ve recorded a particularly long meeting, you might want to edit the recording into smaller files for easier distribution. Remember, the longer the meeting, the larger the recording file.

Zoom recording formats — MP4 and M4A — are easy to edit in virtually any editing software, like ScreenFlow, Camtasia, iMovie, or any of the video solutions in Adobe Creative Cloud. Go to your account settings to choose an option to optimize your recording for a 3rd-party video editor for the best results.

Add captions to your recording

If you want to make your recordings more accessible by adding captions or creating a transcription, you’ll first need to make sure audio transcription is enabled on your account. Then, any meeting or webinar you record to the cloud will automatically transcribe the audio.

After you record a meeting to the cloud, you’ll receive an email once the recording is available. If audio transcription is enabled, you’ll automatically receive a second email once the audio transcript is available — this may take a little more time to process than your meeting recording. Your audio transcript VTT file can be found at the same URL where your meeting recording is stored, ready for you to download and edit.

If you want to display the transcript as captions, simply view your recording and click the CC icon at the bottom right of the screen. If you want to add captions to a downloaded video, depending on the playback software you’re using, you can upload the VTT file.

Share a recording

Once you’ve edited, captioned, and finalized your recording, you’re ready to share!

If you want to reach a wider audience, you can upload your MP4 recording to a video hosting site like YouTube or Vimeo, or your own website.

If you want to share with only a select audience, you can send a link to the cloud recording. All you need to do is copy and paste the link from the original email you received, or click the Share button on your recording management page for a sharable link. You’ll get several options to secure your recording, such as only allowing authenticated users to view it, requiring a passcode, or adding an expiry date.

For local recordings, we recommend uploading your video file to a cloud file sharing service, like Dropbox, Box, or Google Drive, so you can easily share it.

Getting started

Now that you’ve read up on what you can do with your meeting recordings, find all the answers to your lingering questions on our local and cloud recording FAQ and jump right in to recording your next meeting.

Need more cloud storage? Explore additional Zoom licenses or our optional add-on plans at zoom.us/pricing.

Editor’s note: This post was originally published in June 2015 and has been updated for accuracy and comprehensiveness.

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So you've made a Zoom recording... What's next?

Instructions, conferences and chats

The Zoom meeting recording feature brings many benefits to you and your audience. You can easily go back to your recording to check the agenda or share the video with those who were unable to attend. You can also convert recordings into on-demand content on your website or corporate network.

Watch our video for a quick refresher on how to record a Zoom meeting. Depending on your account type, different recording options will be available to you:

Local recording - available to all Zoom users. The recording file will be saved on the hard drive of the local computer.
Cloud Recording - Enabled on all paid accounts, saves recordings to the Zoom cloud for viewing, downloading, and sharing.

Zoom's cloud recording and local recording features produce high-quality MP4 (video and audio) and M4A (audio only) files.

Recording location Zoom

You need to find the recording file before you can do anything!

Cloud recording may take some time to process, so we will send you an email notification when the recording is ready. Follow the host's link in the email to view the post or change its settings, or to share it with others using the "Share Post With Viewers" link.

Links to all of your recordings can be found in the Zoom Desktop Client by clicking the Meetings tab and then the Recordings tab at the top of the panel on the left. A list of all past conferences recorded locally and in the cloud will be displayed, and you can select a conference to view.

When an entry is found, the following steps can be taken to bring it up to par and share it with other users.

Editing a record

Editing conference recordings is optional, but editing can create a more elaborate and concise end product. So don't worry about the few seconds at the beginning of the conference when you say, "Let's wait a few more minutes before we start..." - you can always cut that part!

If you have recorded a very long conference, you may need to split the recording into parts for easier distribution. Remember that the longer the conference, the larger the recording file.

Zoom MP4 and M4A recording files can be easily edited in almost any video editor software such as ScreenFlow, Camtasia, iMovie, or any of the video solutions in Adobe Creative Cloud. For the best experience, go to your account settings to choose the recording optimization for your third-party video editor.

Adding subtitles to a recording

If you want to make your recordings more accessible by adding subtitles or creating a transcript, first make sure that audio transcript is enabled for your account. Then the audio of all conferences or webinars recorded to the cloud will be automatically transcribed.

After recording a meeting to the cloud, you will receive an email when the recording is available. If audio transcription is enabled, you will automatically receive a second email when audio transcription becomes available, which may take slightly longer to process than the meeting recording. Your VTT transcript file is located at the same URL where the meeting recording is stored.

If you want to display the transcript as subtitles, simply view your recording and click the CC icon in the lower right corner of the screen. To add subtitles to the downloaded video, depending on the playback software you are using, you can upload the VTT file.

Sharing the recording

After editing, adding subtitles and finalizing the conference recording, it can finally be shared with other users!

If you need to reach a wider audience, you can upload your MP4 recording to a video hosting site such as YouTube or Vimeo, or post it on your website.

If you want to share a recording with a limited audience, you can send a link to the recording in the cloud. All you need to do is copy and paste the link from the email you originally received, or click the share button on the record management page to get the share link. You will get several options to keep your account secure, such as the ability to allow only authorized users to view, require an access code, or set an expiration date for the entry.

For local recordings, we recommend uploading the video file to a file sharing service such as Dropbox, Box or Google Drive so that it can be easily shared.

Getting Started

Now that you've learned what you can do with meeting recordings, you can find all the answers to your questions in our list of frequently asked questions about on-premises and cloud recordings and get straight to recording your next meeting.

Need to expand your cloud storage? View additional Zoom licenses or additional pricing plans at zoom. us/pricing.

Editor's Note: This article was originally published in June 2015 and has been updated to ensure the accuracy and completeness of the information it contains.

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How to share a recorded meeting in Zoom

October 31, 2022 by Chidinma Kalu

To share a recorded Zoom meeting, you need to export the recording from Zoom and then share it with your audience. Here's how to do it:

Open the Zoom meeting you want to export.
Click the share button on the toolbar.
Select Export Entry.
Select the file format for recording and click "Export".
Copy the link to your post and share it with your audience.

How do I share Zoom recordings with participants?

To share a Zoom recording with participants:

1. Open the Zoom recording you want to share.
2. Click the Share button on the toolbar.
3. Select the participants with whom you want to share the recording.
4. Click the Share button.

You can also export the recording as a video file. Then send the video file to the participants in any way convenient for you (for example, by email, WhatsApp, etc.).

How do I share a pre-recorded Zoom meeting?

To share a pre-recorded Zoom meeting:
1. Click Share Screen in the webinar controls.
2. Click the Advanced tab and select Video.
3. Find and select the video presentation you want to share, then click Open.
4. The video will now open in Zoom and be visible to everyone.

Can I access someone else's Zoom recording?

Yes, you can access someone else's Zoom recording if they have given you permission to do so.

TALKING ABOUT US Zoom support, you can share all call recordings owned by a phone user and whether that phone user can download or delete recordings. However, it is important to note that phone users can only access shared call recordings through the Zoom web portal.

How do you share a Zoom file?

There are several ways to share a Zoom file. You can export the file as PDF or MP4, or send the file as a link. To export a file, open Zoom and choose File > Export. To send a file as a link, open Zoom and select Share > Send Link.

Another way to share Zoom files is to follow these steps:

1. Log in to the Zoom desktop client.
2. Tap the Meeting & Chat tab.
3. Tap the contact, group chat, or channel you want to share the file with.
4. Press the plus button .
5. Click Send File, and then click File Sharing Service.
6. Click Connect.
7. Follow the on-screen instructions to grant Zoom access to your account.
8. On the bottom bar, select a sharing option.
9. Click Select.
10. When prompted in the browser, click the option to open Zoom.