How to send zoom meeting invitation on whatsapp
How to Create and Share a Zoom Meeting Link
Posted on by Judy Sanhz 1 Comment
Unless you want to be in a meeting all by yourself, it’s best to invite others. You could send the email invite Zoom creates when you schedule a meeting, but there are other options. For example, you can discard the email and copy the meeting information to send it via WhatsApp.
If you want to make it easier for your guests to connect to a Zoom meeting, you could also try sending them a link. That way, all your guests have to do is tap on the link, and they’ll have access to your meeting.
How to Send an Invite Zoom Meeting Link
This one time, I invited a friend to a Zoom meeting. She messages me saying she was having a hard time entering. I told her to double-check the ID and password, but she was still having problems. It wasn’t until I sent her the Zoom meeting link that she was able to connect.
That’s why it’s a good idea to know where you can find the invite link to send it to your guests if they ever encounter this problem. Even if you’re in the middle of a meeting, you can still get access to it and send it.
Where to Find the Zoom Invite Link – Windows 10
If you’re scheduling a Zoom meeting on the desktop, you’ll need to fill out the necessary information. You’ll need to add:
- Time
- Date
- Name (optional)
- Duration
- Waiting room
- Video
- Audio
Once you’ve added the necessary information, you’ll be asked (by Zoom) to gain access to your Google account so the meeting can be posted on your calendar. Once you’ve given Google access, you’ll see a preview of the information that will be posted. The invite link will be under the Event Details tab near the top and again, where the meeting information is posted.
Also, if you want to send an invitation to some, you can use the desktop client. If the meeting is scheduled for today, you’ll immediately see it but if it’s not, click on the Meetings tab at the top.
Using the Website
If you’ve signed in to your account to adjust some settings and remembered you need to send the invite info, you can do so from there.
Once you’ve signed into Zoom’s official site, click on the Meetings tab to the left. You’ll see a list of your previous or upcoming meetings to the right.
To the right of the link, you’ll see a Copy Invitation option. Click on it and then share it whichever way you prefer.
During a Meeting
If someone is having a hard time getting into the Zoom meeting, you can find the invite link by clicking on Participants > Invite. After clicking on the Invite dropdown menu, a new window will appear with an option to copy the invite link. It’ll be at the bottom left of the window.
You’ll see a message in yellow letting you know that the invite link has been copied. Now it’s up to you how you want to send the invite link.
How to Find the Invite Zoom Link on Android
If you decided not to send an email as an invite and want to send it through WhatsApp or Signal, you could find the invite by doing the following. Open the Zoom app and tap on the Meetings tab at the bottom.
Choose the meeting whose invite link you want to copy and tap on the Invite button.
From the three options, tap on the Copy to Clipboard option. Now, if you want to share it through your preferred messaging app, just long-press in the text box and paste it to send the Zoom meeting invitation. If you ever want to use your personal meeting ID, you’ll find it in the Meetings tab at the top.
Conclusion
Even if a meeting has already begun, there is still a way you can copy and share the meeting info. You can also copy and send it as soon as the meeting is scheduled, but if you would instead do it later, you can. It’s good to know you have more than one option when it comes to copying the link. How do you think you’ll be copying it? Share your thoughts in the comments below, and don’t forget to share the article with others on social media.
Filed Under: Software Tagged With: Zoom
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How to Send Zoom Invite on WhatsApp
Aren’t you tired of manually sending the Zoom invite on WhatsApp for every new registrant?
Well if yes then you can follow the simple step by step procedure given in this blog to bring automation in sending Zoom meeting invites on WhatsApp.
We’ll use Pabbly Connect to integrate Zoom and WhatsApp as it won’t require any coding or programming.
Pabbly Connect is an affordable integration & automation tool that can help you bring automation to your manual & repetitive work by integrating multiple services together and share data in real-time. Most importantly, this would be a one-time setup and after that, every invite will be sent automatically.
Why Choose This Method Of Integration?
In contrast with other integration services-
- Pabbly Connect does not charge you for its in-built apps like filters, Iterator, Router, Data transformer and more
- Create “Unlimited Workflows” and smoothly define multiple tasks for each action
- As compared to other services which offer 750 tasks at $24.99, Pabbly Connect offers 50000 tasks in the starter plan of $29 itself
- Unlike Zapier, there’s no restriction on features. Get access to advanced features even in the basic plan
- Try before you buy! Before spending your money, you can actually signup & try out the working of Pabbly Connect for FREE
Sign Up To Pabbly Connect
First, let’s discuss Zoom and WhatsApp a little, Zoom is a cloud-based video communications app used for virtual conferencing (video/audio), webinars, live chats, screen-sharing etc.
Whereas, WhatsApp is a messenger application by Facebook.
By integrating Zoom with WhatsApp I’m going to send the Zoom invite on WhatsApp automatically. This way, whenever a new registration happens on Zoom an invite will be sent on the registered WhatsApp number instantly.
Also, do have a look at the video tutorial available below for this particular automation.
Moreover, I’ve also attached a template for the integration, it can help you get started more quickly. Simply, click on the image below to use this workflow. Further, you can also go to the Pabbly Connect Marketplace to search for more integrations & apps.
Now, buckle up and discover the Zoom and WhatsApp integration.
How to Send Zoom Invite on WhatsApp (step by step)
1. Sign up to Pabbly Connect
2. Access Pabbly Connect
3.
Create a Workflow
4. Setting Trigger
5. Connecting to Zoom
6. Test the Response
7. Add Data Transformer
8. Setting Action
9. Connecting to Chat API
10. Check Response
Step 1: Sign up to Pabbly Connect
Begin the procedure to send Zoom invite on WhatsApp automatically by visiting the Pabbly Connect website. Click on the ‘Sign-Up Free‘ button available on the top-right corner of the home page. Next, either use your existing Gmail credentials to make a direct sign-up or simply make registration by filling the form provided.
Try Pabbly Connect for FREE
Step 2: Access Pabbly Connect
After logging in, click on the ‘Access Now’ button of the service ‘Connect’ amongst all the Pabbly applications.
Step 3: Workflow for Zoom and WhatsApp Integration
(a) Start with a New Workflow
Further, start with creating a workflow for Zoom to WhatsApp integration & to do this click the ‘Create Workflow’ button available on the top-right corner of the dashboard.
(b) Name the Workflow
Now, name the workflow in the window that pops up as per the integration or use-case (for instance: Zoom To WhatsApp, Zoom integration etc). Lastly, click on the ‘Create’ button.
Step 4: Setting Trigger for Zoom to WhatsApp Integration
For trigger set up, you’ll need to set up a trigger condition on the new Zoom registrant entry and then its respective action using Pabbly Connect.
(a) Select Application you want to integrate
After naming the workflow, a page will open up bearing the trigger window settings.
Pick the ‘Zoom’ app from the ‘Choose App’ drop-down choices.
(b) Select Event & Copy the Webhook URL
Select the event as ‘Configure Webhook’ & then click on ‘Copy’.
Step 5: Connecting Zoom to Pabbly Connect
(a) Go to Zoom Account Integrations
To connect Zoom with Pabbly connect, log in to your Zoom account. Then, click on the ‘Advanced’ option present in the left verticle menu.
After that, click on ‘Integration’.
(b) Go to Zoom App Marketplace
Next, click on the ‘Go to App Marketplace’ button.
Also, click on ‘Agree’, when a Zoom term of use dialogue box opens up.
(c) Click on Build App
On the next page, click on the ‘Develop’ option available on the top horizontal menu.
Then, select the ‘Build App’ option from the drop-down menu that opens next.
Again, if the Zoom – Terms of Use dialogue open up click on ‘Agree’.
(d) Click on ‘Create’ Under JWT App Type
Next, click on the ‘Create’ button available under the ‘JWT’ app type.
Then, name the App as per your choice in the ‘Create a JWT App’ window that opens up such as Zoom App, Starfield Tutorial etc.
(e) Add Basic Information of the App
Add all the required information for the created app and then click on ‘Continue’.
(f) Add Event
Next, click on ‘Feature’ from the menu and then toggle the ‘Event Subscription’ option.
Lastly, click on ‘Add new event subscription’.
(g) Paste the Webhook URL & Add Event
Now, name the subscription and paste the copied webhook URL.
Then, click on ‘Add Events’.
(h) Select Event
Select the ‘Meeting Registration has been created’ option from the Event Type – ‘Meeting’. Then, click on ‘Done’.
(I) Save the Zoom Event Settings
Lastly, click on ‘Save’ and then click on the ‘Continue’ button in the next window.
Make sure to confirm the setup success after looking at the ‘Your App is Activated on the account’ message.
Step 6: Test the Response in Pabbly Connect Dashboard
As we can see, we are done setting up the trigger for the Zoom and WhatsApp integration. So, let’s test the Zoom trigger by adding a test registrant.
(a) Capture Webhook Response
The first thing to do is, click on the ‘Capture Webhook Response’ button available in the Pabbly Connect trigger window.
(b) Go to Zoom Meetings
Now, go back to your Zoom account and create a meeting registration. For this, go to the ‘Meetings’ option from your Zoom account’s menu. Then. go to the ‘Upcoming’ tab under meeting options available in the horizontal menu available.
(c) Schedule a Meeting
Then, click on the ‘Schedule a Meeting’ button under the Upcoming meetings.
(d) Add the Meeting Details
Next, enter all the required details to make a registration such as Topic, When, Duration, Time Zone etc.
(e) Save the Meeting Details
Toggle the Host and Participants option to ‘On’ and click on ‘Save’.
(f) Click on the Registration Link
Now, click on the ‘Registration Link’.
On the registration form, you’ll see there are only a limited number of fields.
And as we want to send an invite on WhatsApp hence the phone number is a must.
So, we’ll simply add some more fields to the registration form.
(g) Edit the Zoom Registration Form
Now, go back to your Zoom registration form, scroll down to the bottom of the page and click on ‘Edit’.
(h) Go to Questions & Check Form Fields
In the window that pops up next, click on the ‘Questions’ option.
Then, select all the required fields for your registration form such as ‘Phone’.
Also, mark it as ‘Required’, so that a registrant can not leave it blank.
Lastly, click on ‘Save All’.
(i) Register on Zoom
Fill in all the details in the registration form and then click on ‘Register’.
(j) Check and Save Trigger API Response
Check the trigger API response and click on ‘Save’.
Step 7: Add Data Transformer
This is an advance step, as in the next step when we’ll be performing the action step, it will ask for an encoded URL.
(a) Select Application you want to Integrate
Select the Choose App field as ‘Data Transformer by Pabbly’ and the action event as ‘Base64 Encode’.
Then, click on ‘Connect’.
(b) Map Join URL
Place your cursor in the field named ‘Data’ and search as well as map the join URL gathered from the trigger response.
After mapping the URL, click on the ‘Save & Send Test Request’ button.
Lastly, check the response status as ‘Success’.
Step 8: Setting Action for Zoom to WhatsApp Integration
Now, as we have gathered all the data from Zoom. We can proceed to use this data to perform our WhatsApp action. After that, the link will be sent automatically. We can not send bulk message directly so I’m using Chat API to accomplish this.
(a) Select Application you want to Integrate
Click on the plus button available next to your Zoom trigger window.
Select the app to integrate here as ‘Chat API’.
(b) Select Event & Connect with Chat API
Next, select the event as ‘Send Link’.
Lastly, click the ‘Connect’ button.
Step 9: Connecting Chat API to Pabbly Connect
Our next step is to connect Chat API with Pabbly Connect.
For this first, log in to your Chat API account.
(a) Copy API URL & Token
After logging into your Chat API account, your API URL & token will be visible. Simply, copy this API URL & token one by one.
(b) Paste the Copied Chat API URL & Token
Next, paste the copied API URL & token in the connection window. Finally, click on ‘Save’.
(c) Map Fields & Send Test Request
After establishing a connection successfully, you’ll see fields like phone number and message. Map the gathered trigger API response within these fields.
Similarly, you can also map the message field. Also, you can use a combination of the response values and plain text to draft a message.
Further, click on the ‘Save & Send Test Request’ button to send the message.
(d) Check & Save Response
Certainly, you can check the Chat API’s response in the action window. And, if there is some error while sending the data then the window will start showing you an error.
Finally, save the action API’s response.
Step 10: Check Response in WhatsApp
Lastly, check the WhatsApp message on the mentioned phone number.
Conclusion –
This was all about ‘How to send Zoom invite on WhatsApp’. Consequently, after completing the step by step procedure, you will end up sending meeting invites from Zoom to WhatsApp automatically.
Until then, you can grab Pabbly Connect for FREE with all its premium features to automate routine tasks.
Further, leave your queries in the comment section below about this automation.
You May Also Like to Read:
- How to Add Zoom Registrants to Google Sheets
- Zapier Alternatives
- How to Send Examination Results on WhatsApp from Google Sheets
- How to Send WhatsApp Messages to Mailchimp Subscribers
How to create and send a Zoom link
On the location tab, you will find a link to a scheduled Zoom meeting. Copy this link and paste it into the application of your choice to send.
To send a link to a scheduled meeting from your Zoom mobile app, click Schedule on the Meetings & Chat page. Set the date and time for the meeting and click Done.
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mobile 1
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You will see a pop-up redirecting you to your email applications. Select an application to automatically insert the meeting request. The link to the scheduled meeting will be under "Join Zoom Meeting".
How to get a personal link to a Zoom Meeting
Here is our guide to getting a personal link to a Zoom meeting. However, if you don't intend to share your private meeting room, see the next section How to send a Zoom meeting link from a meeting.
Desktop app:
Depending on the platform you're using, you can create a Zoom meeting link to invite potential attendees to your meeting.
If you are using the Zoom desktop app, the easiest way to create a Zoom Meeting link is to go to the Meeting tab at the top and click Copy Invitation.
You should see a small pop-up window informing you that the meeting request has been copied to your clipboard. You can then paste this information anywhere and send it to your potential members.
If you want to view the invitation before sending it, click the "Show meeting request" drop-down menu below the "Start" button. Here you can see the message that is copied when you click "Copy Invitation".
If you only want the meeting link without an invitation or meeting ID and password, you can select the link in the Join Zoom Meeting section and copy it.
Phone (iPhone, Android or iPad):
If you are using the Zoom mobile app, you can create a meeting link by going to the Meeting tab at the bottom of the app and clicking Send Invitation.
Here you can choose from a variety of attachments how you want to send the meeting link. At the bottom, you will see the "Copy to clipboard" option. Select this option if you want to separate the meeting link from the meeting password.
Paste the copied invitation into the Notes app and select the meeting link under Join Zoom Meeting.
On the web:
Visit your Zoom profile page. Here you have your own appointment ID and URL. You can select and copy this URL and share with your friends to meet them instantly.
Note: Do not share your personal meeting ID and meeting URL with anyone you don't know.
How to send and share a Zoom link
Once a Zoom meeting link has been created, it can be shared as a text message. You can use it with text apps like whatsapp, facebook messenger etc or you can email it using the web mail app of your choice.
Use the methods mentioned above to create a link to the meeting. Then copy the link, paste it into the app and send.
How long a Zoom link lasts
A personal Zoom link never expires, but if you change the ID, the link will also change, making the old link invalid.
In this scenario, users receive a "closed by the host" error message when they try to join the meeting.
The one-time Zoom meeting link will remain active for 30 days after the scheduled date. Unless, of course, the meeting does not take place. Once the meeting ends, the meeting invitation link will expire immediately.
On the other hand, the recurring meeting link will only expire 365 days after the last recurrence.
Zoom meeting links are a quick, one-click way to join a meeting. However, users should be careful when posting this information in public forums. A safer way to invite strangers to participate is by sending your meeting ID.
Therefore, only if these participants have the meeting password will they be able to enter the meeting. Have you created your own Zoom meeting link and sent it already? Let us know in the comments below.
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How to send an invitation to Zoom
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Since most companies and projects have been running remotely for several years, the Zoom app has become one of the most used calls. The fact is that Zoom has a fairly wide functionality and can help you bring together not only two or three people, but as many as 100. In addition to the fact that it can be used to hold conferences and trainings, it is also useful because it you can use the real-time drawing function. In this way, you can better demonstrate some ideas to your colleagues, etc. The list of Zoom benefits doesn't end there.
However, if you're new to Zoom, it's still worth starting with the basics. Starting a call, that is, a Zoom meeting, is quite simple. However, you can read about how to invite people below. It should be said that the process of inviting people is similar to how you invite everyone individually to your party. You send a message with a link to your chat. That is, not everyone can come to you if you or the owner do not want it.
How to send an invitation via desktop
To send an invitation via desktop, please follow the guide below:
- Launch the Zoom application
- At the top of the zoom window, click Meetings
- On the Meetings page, you will see all scheduled meetings.
There, select the meeting you want to invite the person to. - On the right tab you will see the details of your meeting. There will be text describing how to join your meeting and the topic. Just press button Copy invitation
- To view the text of the meeting invitation before sending it, click the option Show meeting invitation . When you finish reading the message, press Hide the meeting invitation
- After you have copied the invitation to your clipboard, send the invitations via email, messenger or other services. With this invitation, your recipient will have all the details and access to join your meeting
How to send an invitation via mobile device
To send an invitation via mobile device, please follow the guide below: the meeting you want to invite people to.
This option allows you to choose which service you want to send invitations through How to send the current invitation via desktop
These instructions will help you send the current invitation via desktop: Invite
- The Invite window appears. To invite another person from your contact list, simply click tab Contacts at the top. Then select the desired person
- To send an email invitation, click the Email tab. Thus, Zoom will redirect you to a new window in the service application or a browser tab with an email already running, where there will be a link and all the details of the meeting. Just send a ready-made email to the right person and wait for him to join.
- To copy the meeting link that the user can click to join the meeting, click the 9 button0007 Copy Invite Link in the lower left corner of the Invite window. To copy the entire invitation, click the button Copy invitation .
How to send the current invitation via a mobile device
The following steps will help you send the current invitation via a mobile device:
- At the bottom of the meeting screen, you will see the tab0008 , click Invite in the lower left corner
- After that, select the application you want to use to invite people to a meeting. To copy the invitation link and manually send it to someone, click Copy invitation link
- The person can use this link to join your meeting
Now you know more about Zoom and how to manage invitations. If you're using the free version of Zoom, be sure to resend invitations to your colleagues when your video conference limit expires.
